Audit-ready DSHS hemp records, built on the rule itself.

Texas Consumable Hemp Records, built on the DSHS rule itself

Texas consumable-hemp manufacturers and processors who hold a DSHS consumable hemp products license and now must keep master production, batch production, raw-material/traceability, recall, and consumer-complaint records under 25 TAC Chapter 300 — effective March 31, 2026. Generic food GMP templates don't map to the exact records a DSHS or TABC inspector asks for, and a $3k+ consultant is overkill for a records binder.

Get the pack — $349 See the §-by-§ coverage

Who must keep these records

Manufacturers & processors

If you hold a DSHS consumable hemp products license under 25 TAC Chapter 300, Subchapter B, the §300.203 recordkeeping duties apply to you. The master and batch production records in this pack are yours to keep — DSHS confirmed at adoption that these duties fall on manufacturers and processors, not on farmers, retail shops, or distributors.

Effective March 31, 2026

New §§300.204–300.208 were adopted in the March 20, 2026 Texas Register following Executive Order GA-56 and took effect March 31, 2026. There is no phase-in for the records — they must already be on site and inspection-ready.

Not for you if…

You are strictly a retailer (Subchapter E) or a hemp farmer. Retailers keep testing and labeling records but do not author master/batch production records. If you both manufacture and sell, the manufacturer duties still apply to your production side.

What the regulation requires — and where it lives in the pack

Each row is a real DSHS obligation, its exact rule citation (linked to the adopted-rule text), and the pack document that satisfies it. This is the whole product: no generic GMP boilerplate, no guessing what a DSHS or TABC inspector will ask to see.

25 TAC Chapter 300 recordkeeping mapped to the BatchProof pack
Requirement Citation Covered by
Keep a master production record for every consumable hemp product — one person prepares, dates and signs it; a second person independently checks, dates and signs it. 25 TAC §300.204 Master Production Record
Master record contents: identity and quantity of each ingredient, a complete ingredient list, a statement of any by-product/excess, and complete manufacturing instructions. 25 TAC §300.204 Master Production Record
Keep a batch production record for each batch that is traceable to its master record and documents every manufacturing step. 25 TAC §300.205 Batch Production Record
Batch record must capture dates, equipment/line, ingredient weights, in-process and lab results, actual yield vs. theoretical, label reconciliation, sampling, and the COA of the hemp/derivative used. 25 TAC §300.205 Batch Production Record
Log traceability identifiers for every raw material and ingredient: name, batch/lot from the original package, manufacture date, receipt date, expiration/re-test/use-by, and total delta-9 THC on a dry-weight basis. 25 TAC §300.206 Source & Traceability / Raw Material Log
Document the source of ingredients — receiving records and the supplier license information for the hemp used. 25 TAC §300.206 Source & Traceability / Raw Material Log
Maintain written recall procedures (all facilities) and a recall plan (manufacturers/processors/distributors): notify consignees and the public, run effectiveness checks, and dispose appropriately. 25 TAC §300.207 Written Recall Plan & Mock-Recall Log
Keep complaint files and a written procedure: process complaints uniformly and timely, document oral complaints on receipt, investigate safety-related complaints, and record the required investigation elements. 25 TAC §300.208 Consumer Complaint Log & SOP
Make each product's certificate of analysis available with all required contents (lab identity, lot number, dates, methods/LOD/LOQ, and delta-9/total-THC results). 25 TAC §300.301 COA Tracking Register
Maintain all of the above records on site for immediate inspection and keep them at least three years after each record is created. 25 TAC §300.203 Implementation Guide & Retention Schedule

Built on the regulation itself

Every element cites its rule

Each template field maps to the exact section it satisfies — no generic boilerplate, no guesswork about what an inspector expects.

Sourced and dated

We read the live regulation text (not a summary) and record the source URL and the date we retrieved it, so you can re-check any claim yourself.

You own and edit it

Editable DOCX plus print-ready PDF and a plain-English implementation guide. Fill in the merge fields and it's your document, not a locked SaaS record.

Regulations this pack is built on

  • 25 TAC §300.203 — Access to Records — on-site availability, 3-year retention (c), required records (d), and record integrity/attribution (e). ( Texas DSHS source , read 2026-07-09)
  • 25 TAC §300.204 — Master Production Records — one preparer + independent second-person check (a); required contents (b): ingredient identity/quantity, complete ingredient list, by-product excess statement, manufacturing instructions. ( Texas DSHS source , read 2026-07-09)
  • 25 TAC §300.205 — Batch Production Records — per-batch records traceable to the master record (1) and documenting each manufacturing step (2)(A)-(M): dates, equipment/line, ingredient weights, in-process + lab results, actual yield, labeling reconciliation, sampling, investigations, THC destruction, rework, and the COA of hemp/derivative used. ( Texas DSHS source , read 2026-07-09)
  • 25 TAC §300.206 — Raw Materials and Ingredients — approved sources (a); traceability identifiers (b): name, batch/lot from original package, manufacture date, receipt date, expiration/re-test/use-by, total delta-9 THC on a dry-weight basis; no over-limit substances into Texas for processing (c). ( Texas DSHS source , read 2026-07-09)
  • 25 TAC §300.207 — Recalls — written recall procedures for all facilities (a): identify recalled product, immediate removal/segregation, return/hold/dispose, public hazard notification; and a recall plan for manufacturers/distributors/processors (b): notify direct consignees, notify public, effectiveness checks, appropriate disposal. ( Texas DSHS source , read 2026-07-09)
  • 25 TAC §300.208 — Complaints — maintain complaint files + procedures (a): uniform/timely processing, document oral complaints on receipt, evaluate for FDA/dept reporting; investigate all safety-related complaints (b); review labeling/packaging complaints (c); investigation record contents (d)(1)-(8): product, receipt date, batch no./date, complainant, nature/details, investigation dates+results, corrective action, reply. ( Texas DSHS source , read 2026-07-09)
  • 25 TAC §300.301 — Testing Required — COA availability (c) and required COA contents (d)(1)-(12): lab identity, producer identity, sampler, sample info, lot no., dates, units, methods/instruments/LOD/LOQ, expiration, QR verification, measurement of uncertainty, and delta-9/total-THC results. ( Texas DSHS source , read 2026-07-09)

One pack. Every required record.

A one-time purchase, not another subscription. You own the editable files. A $3,000+ consultant is overkill for a records binder; a free DSHS PDF doesn't map to the exact fields you have to fill in. This is the tier in between.

Texas Consumable Hemp Records Pack

Every DSHS-required record (25 TAC §§300.204–300.208 + §300.203 retention), each field mapped to the exact rule subsection, editable and inspection-ready.

$349 one-time

vs $3,000+ compliance consultant / generic free DSHS PDFs for the incumbent

  • Master Production Record template (§300.204)
  • Batch Production Record template (§300.205)
  • Source & Traceability / Raw Material log (§300.206 + §300.203(d)(3))
  • Written Recall Plan + mock-recall log (§300.207)
  • Consumer Complaint Log + complaint SOP (§300.208)
  • COA Tracking Register (§300.203(d)(1)-(2), §300.301(d))
  • Implementation guide with a 3-year record-retention table (§300.203(c))
  • Editable DOCX + print-ready PDF + fill-in instructions
Get the pack — $349

See everything inside the pack →

Frequently asked questions

Which businesses have to keep these records?
Consumable hemp manufacturers and processors licensed under 25 TAC Chapter 300, Subchapter B. §300.203 recordkeeping applies to manufacturers and processors — DSHS clarified in adoption that it does not apply to farmers, retail shops, or distributors. Retailers register under Subchapter E (§300.502) and keep testing/labeling records, but the master/batch production records in this pack are the manufacturer's.
When did these recordkeeping rules take effect?
The adopted amendments and new §§300.204–300.208 took effect March 31, 2026. They were adopted in the March 20, 2026 Texas Register following Executive Order GA-56 (Sept. 10, 2025).
How long do I have to keep the records?
No less than three years after the date each record is created (§300.203(c)), and records must be kept on site for immediate inspection (§300.203(a)). Testing results must likewise be retained at least three years from the date received (§300.303(f)).
Does the master production record really need two signatures?
Yes. §300.204(a) requires one person to prepare, date, and sign the master production record with a full handwritten signature, and a second person to independently check, date, and sign it. The pack's template builds in both signature blocks and the written procedure the rule requires.
Is this legal advice, or a guarantee of DSHS approval?
Neither. It's an editable, citation-annotated template pack that maps each required record element to its rule subsection so you can fill it in correctly. You remain responsible for confirming the current rule text and for the accuracy of what you record. See the disclaimer footer.